Project ManagementProject Management

Project Management

Office relocation and renovation projects.
Let ITOKI handle the management.

Our experienced project managers, with a rich track record of leading various projects to success, 
will provide total and one-stop support for the office relocation and renovation process.

Professional support for the entire complex process of office relocation and renovation,
dramatically reducing your workload.

Office relocation, renovation, and redesign projects involve countless tasks, from selecting a new location to planning, various applications, negotiating with the building owner, construction, moving, restoration work, and more. ITOKI's "Project Management" solution provides total support for such complex processes on behalf of our customers.
Our experienced project managers, who have led numerous projects to success, will guide your project from start to finish, dramatically reducing your workload.

Image of "Project Management" solution

Three key features of ITOKI's support

Three Features 01 Image

01 The strength of “in-house practice”:
Sharing know-how to ensure success

ITOKI is a pioneer that practices new ways of working and office operations. That is why we can utilize all the know-how we have gained and lead projects from the perspective of both "consultant" and "employee." You can also experience our working styles and space creation firsthand by touring our offices.

Three Features 02 Image

02 Because we are seasoned professionals,
we lead the shortest route  to the “correct answer”

Itoki has systematized its knowledge and methods through the wide variety of projects it has been involved with. We have accumulated comprehensive data such as "What to do in this situation." By flexibly adapting this information to each situation, we can provide support that truly suits the customer. As professionals, we will firmly lead the project.

Three Features 03 Image

03 “Data” is the compass of the project.
We quantify the concept of an office.

Even simple questions, such as "How wide should each desk be?" and "How wide should this aisle be?" can actually be answered through quantitative data. ITOKI has accumulated extensive amount of data through its vast experience. We can present appropriate indicators when customers are unsure of a decision.

What ITOKI and Our Customers Do

What ITOKI does on behalf of our customers is support the management and implementation of all processes that occur in a project. Specifically, the customer will be responsible for making internal coordination, participating in meetings, making judgments and decisions, and confirming and stamping various notifications. Itoki manages and makes proposals, and the customer decides. Essentially, this is our framework.

What the customer will do

  • Participation in meetings and regular sessions
  • In-house coordination, work, etc.
  • Decision and judgment
  • Confirmation and sealing of various notifications, etc.

ITOKIwill do

  • Project quality, cost, and schedule management (QCD management)
  • Investigation/Analysis/Planning
  • Proposals for each process
  • Preparation of submission of various notification documents
  • Support for construction arrangements and construction supervision
  • Support for moving arrangements and coordination
  • Support for starting operations

Project Process

We will break down the office-building process into eight steps and explain what ITOKI and our customers will do at each stage.

Step 1Project scheme construction

Check project conditionsCheck project conditions
Customer

You will establish an internal project system based on the proposal, reach internal agreement on the schedule and budget, and coordinate with related departments.

ITOKI

We will present the basic framework such as the optimal system, schedule, and budget for the success of the project, as well as how to proceed with regular meetings.

Step 2Define new work styles and office requirements

Workshop involving employeesWorkshop involving employees
Customer

If necessary, you will coordinate interviews with top management and employees and their participation in workshops.

ITOKI

Through surveys and workshops, we will clarify the desired work style and design requirements for the new office.

Step 3Basic plan/Basic design

A meeting looking at layout drawingsA meeting looking at layout drawings
Customer

You confirm and decide on the overall layout proposal, including the placement of departments and conference rooms, and the direction of the design.

ITOKI

We repeatedly refine the layout plan and bring the customer’s vision and requirements to life.

Step 4Implementation plan and design

Review furniture options by examining samplesReview furniture options by examining samples
Customer

Determine the detailed layout. You will select the furniture, carpet, etc., and decide on the specifications for the interior and equipment.

ITOKI

We will propose furniture and finishing materials along with samples, and create detailed drawings for the start of construction.

Step 5Ordering/Procurement

Place the order after receiving internal approvalPlace the order after receiving internal approval
Customer

Arrangements will be made after checking the alignment of the estimates from each construction company with the overall budget.

ITOKI

We communicate plans and specifications to each construction company, compile estimates, and control costs.

Step 6Construction

Report on construction progressReport on construction progress
Customer

You receive construction progress reports and adjust schedules for pre-opening and post-opening events, such as inspections conducted by you.

ITOKI

We organize the construction site by clarifying construction conditions, managing construction schedules, and coordinating timelines between construction companies.

Step 7Relocation

Start packing about a month before moving.Start packing about a month before moving.
Customer

You will hold a moving briefing session and encourage all employees to organize their personal belongings, reduce paperwork, and pack.

ITOKI

We work with moving companies to create relocation schedules and diversion plans to support a smooth relocation.

Step 8Preparation for new office operation

Identify items to be considered in anticipation of operationIdentify items to be considered in anticipation of operation
Customer

You will proceed with internal preparations for the opening, including considering and developing how to use the new office and operational rules.

ITOKI

After opening, we will create "new work style guidelines" to achieve the desired effects.

OPEN!

Documents Download

 Complete Map of Office Design Complete Map of Office Design

Complete Map of Office Design

We have prepared an " Complete Map of Office Design" that provides a more detailed schedule in an easy-to-understand manner.
Please feel free to download it from below.

Extensive Case Studies

We have numerous cases in various fields, including corporate offices, medical institutions, educational facilities, and public facilities.
Please take a look at ITOKI's office design, which has won numerous awards, such as the New Office Award.