Paperless
Full support for making your office paperless
With the rise of remote work, digital transformation (DX), and increasing attention to the SDGs, more companies are exploring paperless offices. While it is often perceived as simply eliminating paper, the core objective is to manage documents properly and create a "paperless work style." However, merely reducing paper usage can often be inconvenient, and there are concerns about how well it will be adopted across the company.
Therefore, ITOKI offers comprehensive support, from "creating a work style concept" to determine the type of "paper-free working style" you aim to achieve, to "sorting and deleting documents" to decide which should be digitized, and through to implementation. This approach will guide you toward a paperless system that significantly enhances productivity.
Do you have any concerns about going paperless in your office?
- Considering going paperless but don’t know where to start?
- Worried about whether paperless practices can be successfully adopted within our company?
- Looking to reduce the number of documents stored in our office.
- Not knowing how many documents are needed and how many are unnecessary.
- The rules for storing and disposing of documents have become unclear.
establish a path to proper document management, and provide comprehensive support until it is fully realized.
Process to achieve “Paperless”
To implement a paperless work style, there are important points to keep in mind.
We will clearly introduce the three steps you need to take and ITOKI's support, one by one, in an easy-to-understand manner.
Step 1Decide on the work style you want to aim for
The approach to going paperless will vary depending on how you want to work (or how you want others to work). First, it is important to discuss within the company, decide on the desired work style, and clearly share the ideal vision.
After thoroughly understanding each company's vision, we will propose a work style concept tailored to their goals.
Step 2Determine document sorting and storage rules
It is important to understand the current state of paper documents in your company and categorize them. Establish storage and disposal rules, discard unnecessary documents, and decide whether to keep necessary documents in paper form or digitize them.
From sorting what should and should not be digitized to establishing storage and disposal rules, we guide you through the process, ensuring simple and sustainable operations for the long term.
Step 3Create a paperless working environment
The most important factor in establishing a paperless system is creating an efficient working environment. If it becomes inconvenient, adoption will be challenging. Support is needed to enable a stress-free work style that doesn't depend on printing paper.
Leave it to us to create an office space free from the constraints of paper, whether it’s adding more displays or enhancing conference room equipment.
Leveraging the expertise gained from years of experience in office design.
Two features of ITOKI's support:
Work style consulting
with a proven track record
The work style you aim to achieve when going paperless will determine the direction of the entire project. The "work style concept creation," arguably the most important step, is supported by consultants with extensive experience.
- Unmatched experience and track record
- Specific support for those in charge
- Verifying the effects of new ways of working
Based on extensive data, experience, and interviews, we propose the best "paper-free work style" for our customers.
Each company has its own ideal way of working to aim for.
We will guide you through a careful process until the successful implementation of a paperless system
Creating a paperless office by considering each space
ITOKI provides comprehensive support for creating an office that enables a paperless work style.
For example, in the case of a conference room:
- Touch display to project materials
- AV operation desk
- Electronic blackboard that can send display data
We support the creation of a conference room space where information can be shared smoothly without printing out paper. We take a holistic approach to ICT audiovisual equipment, furniture, and interior design for each space, proposing the optimal environment for paperless operation.
Only ITOKI, as an office design professional, can create an environment that seamlessly combines convenience and design.
Documents Download
If you are considering going paperless, these are the two documents you should check first.
Please download and use them to help realize a paper-free work style.
3 steps to ensure success when going paperless
A more detailed explanation of the three steps to go paperless without stress. When considering a paper-free work style, start by downloading this document.
12 key success points ITOKI learned from going paperless
Itoki already has 85% of its employees working paperless. Here are 12 easy-to-understand points for success that we learned through our own transition.
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