News room

ITOKI CORPORATION (Headquarters: Chuo-ku, Tokyo, President: Koji Minato, hereinafter referred to as ITOKI) has published the "ITOKI WORKPLACE DATA BOOK 2023." It compiles the results of a survey and analysis of office cases of 102 companies in which ITOKI was involved in renovation and relocation.

• 87% of companies are promoting work remotely, with the most common setting a 30% attendance rate.
• The adoption rate of hot desking has increased to 79%.
• The number of private rooms for 1 to 2 people continues to increase.
• The number of companies using glass partitions in boardrooms increases to 59%
• What is required of a new office is an environment that promotes "incidental communication"

With work remotely, a combination of remote work and office work, now the norm, the concept of an office is changing in new offices. Not only traditional offices, but also spaces such as employee cafeterias and meeting rooms for visitors are increasingly being used for purposes other than their original purpose. If all working spaces are considered "work points," 27% of people use seats other than office desks.

In addition, a survey of work styles at 45 offices completed between 2020 and 2021 found that 87% of companies have set attendance rates and are promoting work remotely. Of these, the largest number (29%) of companies have adopted a 30% attendance rate. Companies with no attendance restrictions accounted for 13%.

The adoption rate of hot desking (※1) has been increasing every year, reaching 79% overall in fiscal 2022 (※2). The use of free addresses in conjunction with assigned seats is on the rise compared to last year.

The number of private rooms for small groups is increasing. This is thought to be due to the increase in the number of TEL booths being installed due to hybrid work.

The ratio of executive-only areas to the total office space continues to decline. On the other hand, the area per room is increasing, and the percentage of rooms using glass as partitions has increased to 59% from 47% in 2021. Glass materials have been added with advanced sound insulation functions and have become more aesthetically pleasing, and are now often used in regular conference rooms.

When constructing a new office, we investigated the issues and themes and found that "strengthening communication" came first in 2022, the same result as in 2021. As a concrete solution, emphasis is placed on creating an environment that facilitates incidental internal communication. For example, one method is to set up a departmental space called an anchor, where each person's mail trays, lockers, etc. are placed together. Another solution is to create a place where information can be obtained. By installing libraries and digital signage, offices not only share information but also sometimes use the space as an event space, which shows a tendency for offices to spread the company's mission and vision.

The survey targets for "ITOKI WORKPLACE DATA BOOK 2023" are randomly selected from offices completed between 2019 and 2021 (three years), mainly in the Tokyo metropolitan area (*3). The data covers a wide variety of industries and formats, and the number of employees ranges from small to large. Depending on the data, it is possible to get a bird's-eye view of office trends by comparing trends over the last five years from 2018 to 2022.